COPYRIGHT © Aevus
All rights reserved.
Notice:
No part of this publication may be reproduced, transmitted, or stored in any form or by any means, including electronic or mechanical methods, photocopying, recording, or in a database, without the express written permission of Aevus. We reserve the right to modify this document at any time without notice and assume no responsibility for its use. Aevus products and services are available only under the terms of the applicable agreements with Aevus. Not all features described in this document may be available. For the most up-to-date information, please refer to the latest product announcements or contact our sales team.
Aevus collects data primarily in a business context. We consider any information that can identify an individual, or when combined with other data, as Personal Data.
As we are registered in the UK, the UK Information Commissioner’s Office (ICO) has been nominated as our Lead Data Protection Supervisory Authority. Our practices comply with the guidance issued by the ICO.
Aevus is the Data Controller of the personal data you provide, which means we control how your data is handled.
We may collect personal data such as your name, address, email, phone number, job title, age, IP address, dietary preferences, allergies, qualifications, and interests. This data is used for providing services, such as event registration, marketing, and member engagement.
We will only collect personal data necessary for the event or service you’re participating in.
Data may be processed in the United Kingdom, the United States, or other jurisdictions depending on the location of our technology vendors and service partners. Aevus partners with third-party providers, such as cloud storage platforms (e.g., Google Drive, Dropbox), CRM and marketing automation tools, event management solutions, and infrastructure providers (e.g., Amazon AWS, Digital Ocean), to deliver our services. In some cases, we may also integrate with third-party platforms used by clients for specialised functions. We are committed to providing transparency regarding data processing locations and will disclose relevant details at the time of data collection whenever possible.
Our data is primarily stored in the UK and USA on servers operated by services like Digital Ocean (UK), Memset (UK), Amazon AWS EC3 (US), and Campaign Monitor (US). We also use email analytics to track engagement with our emails and emails sent on behalf of our partners.
No third parties can access your data unless you’ve explicitly agreed to this sharing.
We process your personal data for the following purposes:
We retain personal data for the following periods:
At the end of the relevant retention periods, personal data will either be securely deleted, anonymized, or archived in accordance with our data destruction policies.
You have the right to access, correct, or delete your personal data at any time. You can also withdraw your consent or exercise your statutory rights, including the right to erasure or data rectification. If you believe there has been an issue with how we handle your personal data, please contact our Data Protection Officer, Jason Wilcock, at jason@aevus.co.uk.
If you are not satisfied with our response or feel we’re processing your data unlawfully, you can escalate the matter to the Information Commissioner’s Office (ICO).
We use cookies to improve your experience on our website. Cookies help us monitor visitor interactions and enable features like logging into secure areas and processing registrations. These cookies do not store any personal information and cannot identify individual users.
You can disable cookies in your browser settings; however, certain features may not work as expected. If you’re unsure how to adjust your cookie settings, contact us with details of your browser, and we will guide you.
We collect web statistics about your visit through log files, which help us monitor website performance and improve user experience. These log files don’t contain personal information and are only used to measure site activity.
We may update our Privacy & Cookie Policy in response to legislative or industry changes. We encourage you to review this policy periodically. Any updates will be reflected here.
We do not collect personal data from children under 16. If an event requires information for minors, these details must be provided by a parent or legal guardian.
